A to Z of School Information


The SEN and Disability Act (2001) amended part 4 of the Disability Act (1995) by placing new duties on LAs and schools in relation to disabled pupils and prospective pupils. From September 2002, it has been unlawful for schools and LAs to discriminate against disabled pupils in their admissions and exclusions, education and associated services.

There are three main duties:

  1. Not to treat disabled pupils less favourably
  2. To make reasonable adjustments to avoid putting disabled pupils at a substantial disadvantage
  3. To prepare accessibility strategies (LAs) and accessibility plans (schools) for increasing over time the accessibility of schools for disabled pupils (the ‘planning duty’)

The duty not to discriminate covers all aspects of school life, including extra-curricular activities, educational visits and school trips. The duty to make reasonable adjustments refers to the full range of policies, procedures and practices of the school. 


As a Voluntary Controlled Primary School, the Local Authority (LA) is responsible for agreeing admissions to the school. Information can be obtained from the LA, local libraries, or pre-school settings.

After School Clubs and Extended Services

We provide a range of extra-curricular activities in and out of school throughout the year for children in Key Stage Two; these vary according to staff availability, expertise and the seasons. It is usual for netball and football clubs to be held in the autumn and spring terms, and fixtures are arranged with local schools. Your support for these is always welcome and appreciated. All details of clubs are regularly announced and updated in our newsletter.

Information about collection of children after clubs is included in the letter detailing clubs for the year. It is vitally important that parents follow the guidance for their child’s safety.

The school continually considers opportunities for additional services beyond the school day. In the meantime we ‘signpost’ after school care in the locality and include information on a full range of sporting and fitness activities available to the children. Details are available on the school website.

Assessment and Reporting

The main purpose of assessment is to improve pupils’ performance. This is a continuous process, which informs the teachers planning of future learning through them observing children’s approach to a task, and how they sustain involvement in it and the skills they bring to bear on it, as well as the quality of the finished product.

Parents have the opportunity to consult with staff twice a year. Each child has a portfolio containing samples of their progress and attainments.

Full details about arrangements for reporting to parents are circulated at the start of the new school year.


We are required by law to keep accurate records of attendance and rates of absence are published each year. Registers are inspected by the Education Welfare Officer.

If your child has been or is due to be absent from school, we need to be told, otherwise this is considered an unauthorised absence. If your child is ill, please phone the office (before 9am) to inform us. You can leave a message on our answering service. If your child needs to leave school during the day for an appointment or any other reason, again the school must be informed. For infant aged children, permission is given on the understanding that an adult known to the school will collect and return your child from class.

It is also necessary to sign your child out (and then in again) if you remove him/her after registration, or if he/she is late for registration. This is for your child’s safety.

Bad Weather Procedure

Arrangements should the School be forced to close because of severe weather conditions are as follows:
If the weather is very bad, we will contact Beeline, the Police and County Hall before 8.00 a.m. to ascertain road conditions and notify them if the School is to close. If it does become necessary to close the School, the people named on your emergency contact list (see below) will also be informed.

BBC Wiltshire Sound (103.5FM, 104.3FM, 104.9FM), Spire FM (102 FM) and Total Star and Heart FM (previously GWR) will then be contacted, and they will announce the closure on their news bulletins. Parents should then either telephone the nearest contact for their area (a list is circulated in Term 2), or tune into one of the radio stations named above for clarification. We ask that parents avoid telephoning the school directly as it causes us difficulties if the line is jammed.
If the School Bus does not travel because it is too dangerous, then please do not attempt to bring your child to School yourself.

Updated details are sent out annually, with the newsletter. Should the children be at School when the weather deteriorates, and we think that it is wise to send them home, we would always do our best to inform parents. Children will never be sent home on their own and parents or emergency contacts will always be telephoned to collect them.  It is therefore essential that we have your up-to-date contact details and an alternative emergency contact and number. Please let Mrs Elliott know if there are any changes to your information.

Rest assured, we would make sure that every child was either safely home or lodged with a neighbour or nearby friend. Our main concern is always for their safety and well being.

Behaviour and Discipline

The behaviour and quality of relationships within the school community are exceptionally good. The example and attitude of all adults within the school encourage high expectations for good behaviour and high standards of work. This provides a working environment where children experience high levels of challenge without stress; they feel comfortable and secure, not only in class but also throughout the school. We try to develop the children’s understanding of their responsibility not only to themselves but also to the school community at large. We have clear procedures for dealing with allegations of bullying and our policy is available on request.

If a child persistently behaves inappropriately, we will ask to talk to the parents to agree a plan so that by working together we can support your child. Exclusions are extremely rare in our school.


The children’s birthdays are celebrated in our weekly Celebration assembly. Parents are welcome to attend.


At Sutton Veny CE Primary School it is our policy to encourage healthy eating within school and to promote a healthy lifestyle for our pupils. All of the children will have a snack at break time. This is to be eaten at 10:30am: afterwards the children will go out into the playground for playtime. We ask you to provide a small healthy snack for your child and send it in a lunch box/bag each morning marked clearly with their name and class. Please do not send crisps, sweets, chocolate or fizzy drinks. Fruit, vegetables, crackers, cheese, sandwiches and water is encouraged.

Charity Fundraising

Apart from the activities of the Friends of the School that benefit the children of Sutton Veny School, the school also supports the work of a small number of charities each year. We see this as an important part of education, encouraging the children to work towards the needs of others.

Charging Policy

In general, no charge will be made for admitting pupils to maintained schools. Where education is provided wholly or mainly during school hours, it will be free. It is not possible to levy a compulsory charge for transport or admission costs for swimming lessons or for visits to museums, etc. during school hours.

1. Voluntary Contributions

The governing body may ask parents for a voluntary contribution towards the cost of:

any activity which takes place during school hours , school equipment , school funds generally.

The contribution must be genuinely voluntary, and the pupils of parents who are unable or unwilling to contribute may not be discriminated against.

Where there are not enough voluntary contributions to make the activity possible, and there is no way to make up the shortfall, then it must be cancelled.

2. Residential Trips

The school will charge for the cost of board and lodging during residential school trips.  This cost will not exceed the actual cost of the provision.

Where the trip takes place wholly, or mainly, during school hours, children whose parents are in receipt of the following support payments will, in addition to having a free school lunch entitlement, also be entitled to the remission of these charges:

Income Support

Income-based Jobseeker’s Allowance

Support under part VI of the Immigration and Asylum Act 1999

Child Tax Credit provided the parent is not entitled to Working Tax Credit and their annual income does not exceed £15,575

Guaranteed State Pension Credit.

The school will ensure that all letters requesting a voluntary contribution for residential visits includes the exemption information.

A similar entitlement applies where the trip takes place outside of school hours but it is necessary as part of the national curriculum, forms part of the syllabus for a prescribed examination that the school is preparing the pupil to sit, or the syllabus for religious education.

3.  Public Examinations

No charges may be made for entering pupils for public examinations that are set out in regulations. However, an examination entry fee may be charged to parents if:

the examination is on the set list, but the pupil was not prepared for it at the school

the examination is not on the set list, but the school arranges for the pupil to take it

a pupil fails without good reason to complete the requirements of any public examination where the governing body or LA originally paid or agreed to pay the entry fee.

Charges will not be made for any cost associated with preparing a pupil for an examination. However, charging is allowed for tuition and other costs if a pupil is prepared outside school hours for an examination that is not set out in regulations.

4.  Exception

Music lessons are an exception. The school will charge for music or voice tuition activities if these take place outside school hours and are not part of the national curriculum. Charging for private tuition is by private arrangement with the tutor involved.

Revised 23/02/10

Contact Details

Headteacher: Miss Rachael Brotherton            Administrative Officer: Mrs Dawn Elliott

Sutton Veny CE Primary School  High Street Sutton Veny Warminster Wiltshire BA12 7AP

Telephone: 01985 840428

Fax: 01985 840075

E-mail: admin@suttonveny.wilts.sch.uk

Website: www.suttonveny.wilts.sch.uk


Sub-Policy Statement

We have adopted the complaints procedure as set out in the County Policy Document, which will be available in the school. In line with this, if you have any queries or concerns, then these should be discussed with the child’s teacher in the first instance that will, if necessary, then refer to the Headteacher.

A copy of the DfES (DCSF) and LA document is available in the school.

Communication with Parents

At the start of the school year, parents are invited to the Back to School Night where the class teachers talk about their planning and organisation for the year, discuss the ‘routines’ within their classes and set out our expectations and your role in supporting us to achieve these.  More formally, parent meetings twice a year give an opportunity to discuss your child’s progress individually with the class teacher. Reports are sent out in March and details and dates for these meetings are given at the start of the year in the calendar.

We appreciate how busy and full life is for most of you, but do stress the importance of developing this contact between home and school, so that we work in partnership for the good of your child.

A notice board helps parents to keep you informed of ongoing events and weekly activities, not only in school but also within the community as a whole. The board is at the entrance to the courtyard entrance and is also posted on the web site.  At the start of year all parents receive a school calendar with details of dates, events, and meetings for the forthcoming year; the termly newsletter provides updates and reminders to this.

Each term parents have the opportunity to attend a focus meeting with the Headteacher, to discuss aspects of school life.  If you are unable to attend these meetings, then please do not hesitate to ask if there is something you need to know or have a concern about.

If your concern relates to your child then contact Mrs Elliott to arrange to see the class teacher; similarly, if we have concerns we will arrange to see you.

The school has rigorous procedures for the safeguarding of the children and anyone offering to help in school will be asked to complete a CRB (Criminal Records Bureau) check.


Dogs are not allowed on the school premises. Please do not tie up dogs along the railings right next to the school gate.

Fire Safety

We have regular fire practices to ensure the children know how to leave the building safely.

First Aid

We have recently updated the First Aid forms which inform parents when a child has a slip, bump or trip in school. These are on green paper and detail the nature of the injury. For minor injuries we will place the form in book bags but for more serious injuries we will always notify you with a phone call, or in person.

Free School Meals Entitlement


From 6 April 2009 there will be a change to the income ‘threshold’, which forms part of the ‘Tax Credit’ free school meal eligibility category.  The new threshold figure will be £16,040.

Children whose parents receive the following support payments are entitled to receive free school meals:

  • Income Support (IS);
  • Income Based Jobseekers Allowance (IBJSA);
  • An income-related employment and support allowance (this benefit was introduced on 27 October 2008);
  • Support under part VI of the Immigration and Asylum Act 1999; or
  • Child Tax Credit, provided they are not entitled to Working Tax Credit and have an annual income (assessed by Her Majesty’s Revenue and Customs) that as of 6 April 2009 does not exceed £16,040.
  • The Guarantee element of State Pension Credit.
  • Children who receive IS or IBJSA in their own right are also entitled to receive free school meals.

It should be noted that children who receive “education suitable for children who have not attained compulsory school age” will still need to satisfy the additional requirement of “receiving education both before and after the lunch period”, before being eligible to receive free school meals.

Free board and lodging during residential trips

From 6 April 2008, children whose parents receive:

  • Income Support
  • income-based Jobseekers Allowance
  • Support under part VI of the Immigration and Asylum Act 1999

Child Tax Credit (provided they are not entitled to Working Tax Credit) and have an annual income that does not exceed £15 575 (as assessed by Her Majesty’s Revenue and Customs) will be entitled to receive free board and lodging during residential school trips.

Friends of the School

We are fortunate in having thriving and supportive Friends of the School Association (FOS).   Throughout the year a variety of events and activities are planned – some fund-raising, others purely social, to complement and extend our links with the community. Fund-raising is an important element of this Association, and the school values and appreciates the hard work and time that this involves.  We do ask that where possible you find the time and energy to support these events.

An up to date list of committee members is available on request. Regular newsletters with details of events can be found on the website.

Late Arrivals

Please ensure that your child is on time for school and collected promptly. If your child is late to school you must register them in the late book.

Please telephone the school immediately if you are going to be late collecting your child at home time.

Health and Safety

Sub-policy Statement

It is the policy of Sutton Veny School to take all reasonable and practicable steps to promote healthy and safe working conditions for our employees and pupils, and to ensure the safety of all visitors to our school. To achieve this aim all members of our staff are expected to play their part and carry out their work safely and in accordance with Sutton Veny School’s published procedures detailed below.

Governors invite the wholehearted co-operation of every member of the staff to ensure that between us we meet our legal obligations, and achieve safety standards of which we can all be justly proud. The following extracts from the full policy relate directly to parents and children within the school.


For the safety of the children, the car park is available for staff use only.

Parents are requested to park along the High Street.


School Hours

Doors do not have exterior handles and it is your responsibility to ensure that ALL entrance doors are firmly shut after use during school sessions.

The main entrance door to reception has a lock, accessed by staff.

Visitors to school are listed in the daybook, which is circulated first thing.

Impromptu visitors should have a badge or be accompanied by a member of staff.

You are encouraged to question and ask for ID from any unknown adult around the school.


Areas With Restricted Access

Three main areas in school have restricted access and no access for children.

  1. The electrical Cupboard
  2. Caretaker’s store cupboard
  3. Boiler Room

Access is strictly limited to those who have the governor’s authority

Duties For Reporting

Injuries to children: All injuries are recorded in the log stored by the first aid post outside Canberra class

Motor Car Insurance

Staff are aware that their cars must have an additional insurance clause ‘for business use’ when driving children to and from events.

All parents transporting children need to have their details checked against current Motor Insurance Policy for the car they will be driving

Home School Agreement

Schools are required to set out home-school agreements which parents are obliged to sign. This agreement sets out the school’s aims and values, our responsibilities in relation to all our pupils, our expectation for the pupils, and your responsibilities whilst having a child registered at the school. The contract is enclosed for you to sign and return to school.


If your child is unwell, please do not send him/her to school where the health of others is likely to be affected.

When your child is well enough to return to school we would expect that he/she will take part in all usual activities including break time, swimming and P.E.

Staff will not administer medication during the day and we ask for your co-operation with this. A copy of our policy on administration of medicine during the school day is available on request.

Since we lack the facility and staffing to look after children taken ill during the day, we request a phone number where we can contact you so that your child can be collected and cared for properly.

Medical Information

All new children starting school receive a medical information form. We ask parents to complete this in detail and inform us as soon as the information changes.

Parents can request a full medical examination for your child from the school doctor, to which parents are invited. Please try to attend these appointments with your child. We are required to have your consent or presence for this medical to proceed, so even if you are unable to attend it is essential that you return the consent slip.

The School Medical Service does not check heads for evidence of lice or nits. Please check your child’s head once a week, and if necessary treat the hair with the recommended lotion. This is available on prescription from your doctor or at most chemists.  If children are in school with head lice then we ask that you remove them to treat them immediately.  It is helpful if parents notify us if their child has head lice so that we can circulate a letter to parents of children in the same class (or classes!) to ask that checks and if necessary treatments are carried out as soon as possible.


From time to time, you are invited to make a financial contribution towards various School activities. (Please see our charging policy section for further details).

To assist the office, please send all money or cheques in a sealed enveloped with the following information clearly marked on the front:

  • Your child’s name
  • The amount enclosed
  • The activity you are paying for (swimming/school trip etc)

Cheques for School fund should be made payable to Sutton Veny School.

Children should not bring valuable items or unnecessary money to school.


A newsletter is sent home termly, with information and details of events in school, so that you know what is going on even if you are unable to come in for yourselves. The website has more information about the school and individual classes, with resources to support your role as parents. The latest newsletter is available on the school website at www.suttonveny.wilts.sch.uk

Non-Smoking Policy

Smoking is not permitted throughout our school buildings and grounds. This policy applies to all staff and visitors.


The school organisation is seven classes, with single year groups.  Acquisition of the basic skills is core to our teaching and these are fully integrated within a broad and enriching curriculum. In both Key Stages children learn about the historical, geographical, and scientific aspects of life through ‘topics’ of study.  Classes sometimes combine for activities such as games or swimming. Specialist teaching is used wherever possible throughout the school


We understand that parents will want to take photographs of school activities involving their children. For this reason we have chosen not to ban cameras at our school events. However, we ask that parents do not make any photos taken in school of other children (or adults) available publicly. This includes uploading photographs or videos on to popular social networking sites such as Facebook.

During your child’s time at Sutton Veny Primary School we may wish to take photographs for displays and for publicising school activities. Please give your consent by signing the form in your induction pack. If at a future time you should choose to withdraw your consent you would need to do so in writing to the school.

Religious Education

There are local programmes of study for religious education, which are agreed in each area by the local authority with help from schools, faith groups and others. Suggested content and guidance is available in the National Curriculum for primary schools as well as for secondary schools, but schools do not have to use this content. Parents can also discuss how religion is taught with the school and can choose to withdraw their child from all or particular aspects of religious education.

Safeguarding Children

Full steps have been taken to ensure that all adults working in school have had appropriate checks made to confirm their suitability to work with young children.


Procedures For Dealing With Bullying At Sutton Veny Ce Primary (Safeguard)

Alleged Bullying

Parent tells teacher of alleged bullying or teacher approaches parent.

Teacher explains procedure for safeguarding child during school day.

The safeguard form is completed in front of the parent.

The parent is reassured and told to reassure their child that all staff will watch their child during the day.

Child informed of named MDSA to be responsible during lunchtime.

This person must make explicit approaches to the child during lunchtime.

Review dates set: one week/one month

Parent signs form.

Action by the School.

  1. Teacher circulates form as detailed.
  2. Copy filed in pupil profile and alleged bully’s profile.
  3. Feedback to parents at review meeting of any evidence and further action explained.
  4. Head informs alleged bully of the allegations.
  5. Issues firm warning and explains procedures and outcomes.

Evidence of Bullying is found?

  1. Parents informed by school and asked to attend a meeting.
  2. Incidences reported to parent
  3. Sanctions discussed
  4. Support enlisted.
  5. Review date set for 2 weeks
  6. Follow up meeting set for 4 weeks.

If this action is not effective in preventing further incidents of bullying, a governor will attend the follow up review meeting and exclusion will be considered.

Safety and Security Procedures

To minimise the dangers of cars moving in and out of school, the school car park is exclusively for staff. Parents are requested to park their cars on the road. Every effort is made to minimise traffic and parking problems in the village and parents are encouraged to car share or use other services available. As part of our Travel Plan we include details of routes and access to the school. Please show consideration to those who live in the village when parking.

At the start of the day, staff are on duty to ‘Meet and Greet’ children at the car park entrance either from their cars or from the school bus.

Once the morning session has begun the courtyard gates and school doors are closed. Access into school is by the main reception entrance. Please help to keep the school secure by firmly shutting any doors you enter or leave by.

At the end of school, children in Auckland class wait in the classroom until their parents arrive to collect them. Brisbane and Canberra class parents are requested to wait outside the classroom doors at the end of school.  Your child’s safety is paramount and if a ‘friend’ is collecting, regularly or occasionally, you need to let us know in writing so that we are clear about whom your child is leaving with.

Many of the older children make their own way home, and all these leave school independently. Those due to be collected are dismissed from class and told to return to the classroom if their parent or the person due to collect them has not arrived. We strongly advise that children riding bicycles to school have attended ‘Bikeability’ and this programme runs during the summer terms.

For those children travelling on the school bus, a teacher is responsible for putting them on the bus, and details of collection are available at school. A regular daily register is taken for these children and kept in the office to update if necessary during the day. School procedures and guidelines for children travelling by bus are posted on the website.

School Lunch

All children are required to bring their own packed lunch.  For safety reasons, glass bottles are not allowed, and again the school expects parents to provide a suitably ‘healthy’ lunch for their child. The website contains some links with information from the Schools Food Trust.

If you are entitled to a free school meal please be sure to notify the Admin Officer so that arrangements to provide a daily lunch can be made for your child.

Milk is available at break time – parents must register with Cool Milk for Schools Ltd.

School Times

School times: Monday – Friday: 8.55am – 3.00pm

The school session times are as follows:

KEY STAGE ONE                                            KEY STAGE 2            

Registration    8.55-9.00                     Registration    8.55-9.00

Break               10.30-10.45                 Break               10.30 – 10.45

Lunch              12.20-13.25                 Lunch              12.30-13.25

Afternoon       13.25-15.00                 Afternoon       13.25-15.00

Worship 15 minutes                            Worship 15 minutes


The morning break is 15 minutes and milk is available – you will need to register with Cool Milk for Schools (please ask the Administrative Officer for the relevant forms).  The school participates in the government Fruit and Veg Initiative, providing a healthy snack for all children in Foundation 2 and Key Stage One. If you would like to provide your child with a snack at break time, the school policy is for this to be ‘healthy’. Fruit or cereal bars are encouraged rather than crisps or a biscuit.


School Visits

It is usual for the school or individual classes to make educational visits connected with classroom work. The older children usually have the opportunity to go on a residential visit during the year, and this is planned ahead to take place in September. Details of all these are given during the school year in a separate letter, with a permission slip.

In your induction pack you will find a parent/carer consent form. This asks for your permission to take your child on local trips (e.g. within the Village/ to the Church) during the school day. These visits are all within walking distance. If at a future time you should choose to withdraw your consent you would need to do so in writing to the school.

Secondary School

Children aged eleven transfer to Year 7, Secondary Education. The local comprehensive is Kingdown Community School, in Warminster, where our staff and children have close links during their final year. The Head and staff give an informal talk for parents, and the children themselves spend a day at the school, giving them the opportunity to see the school, facilities, and staff.

Sex Education

The school reviews the sex and relationships education policy annually to include all requirements laid down by the DFE. A copy of the policy is available on request.

Parents are invited to a meeting to view and discuss the governors’ programme of study for this curriculum area prior to the programme starting each year.

As with secondary school, parents are able to withdraw their children from certain aspects of the curriculum, specifically some parts of sex and relationship education, which are covered in the ‘Understanding physical development, health and ‘wellbeing’ area of learning.

Any parent who is concerned should first discuss this with their school. If a parent eventually chooses to withdraw a child from certain lessons, parents then have a responsibility for making sure that their child continues to develop and understand these important issues.


Special Educational Needs (SEN)

Mr Lewis is the schools SENCO (Special educational Needs coordinator)

Our SEN policy has been produced in consultation with the staff, governors and parents of the school. The school provides an inclusive and caring environment for all children to receive a rich and full education. Teaching is structured to give children of all abilities the opportunity to reach their full potential. Recognition is given to the needs of those with low attainment and high attainment through our policy statement.

We seek to identify and assess each pupil’s needs early in school life in order to plan effectively. The school uses a range of programmes to support the learning and ensure children make progress.

Starting at School

All the reception children starting school attend for mornings only in their first few days. Induction meetings and visits are arranged in the term before starting school. Detailed information is given in our ‘Induction Booklet’ and pack.


A member of staff is available to supervise children ten minutes before and ten minutes after school time: 8.50 – 9.00 am and 3.00 – 3.10 pm

Please note that children in or around the school before or after these times are NOT legally our responsibility and we ask that you try to deliver and collect them promptly.  Morning break is supervised by two members of staff.

We have a band of lively lunchtime play leaders who supervise lunches and playtime, all year round – whatever the weather! The lunchtime staff aim to help the children to develop their social skills while playing together and actively encourage them to eat in a calm and civilised manner.


Dates and times of when your child will swim during the year will be in the School Newsletter. We ask parents for a contribution towards swimming, via the newsletter. On swimming days we suggest that your child wears jogging trousers and a polo shirt for ease of changing. For swimming your child will need to bring:

  • A towel
  • Costume/trunks
  • In a waterproof bag

Please ensure that all of the above items are clearly labelled with your child’s name.